Your personal data is collected and processed by the UEMS-ORL, the Otorhinolaryngology Section of UEMS.

UEMS (European Union of Medical Specialists) is a non-profit organisation incorporated and registered in Brussels, Belgium.  The head offices are found at Rue de l’Industrie 24, 1040 Bruxelles, Belgium.

UEMS-ORL acts as the data controller for the personal data collected via its ORL speciality website.

Scope of the Privacy Statement

UEMS-ORL values privacy and is committed to protecting the personal data of all its stakeholders with the utmost care. We process personal data only in a fair and lawful manner. This Privacy Statement applies to our members and website visitors concerning the personal data collected and processed by UEMS-ORL through this website and related services.

This Privacy Statement provides essential information on how UEMS-ORL, as the data controller, collects and processes personal data, the purposes for which this data is used, and your rights as a data subject.

Processing of Personal Data

Personal data can be defined as any information that allows a natural person to be identified, directly or indirectly. You can provide us with your personal data in the context of the following activities, for the corresponding purposes and based on the stated grounds.

Newsletter: By subscribing to our newsletter, you provide your email address. Our website collects these data based on your consent and for the purpose of sending you relevant information and updates.

Website analytics: By accepting the cookies on the website, you consent to UEMS-ORL processing your IP address, country and behavioural data.

Other purposes: We may sometimes need to process personal data to comply with its legal obligations.

UEMS-ORL treats your personal data as confidential and commits to process it only in a way that is compatible with the purposes for which the data were initially collected.

Your Rights as a Data Subject

At all times, the data subject has the possibility to exercise his or her rights as described in the General Data Protection Regulation (GDPR). The data subject can exercise the following rights:

Right of Access

You have the right at any time and free of charge to access your personal data and to request a copy of the personal data that UEMS-ORL collects about you.

Right to Rectification

You always have the right to have incorrect personal data corrected, or incomplete personal data completed.

Right to Erasure (“right to be forgotten”)

You can request to have your personal data erased from UEMS-ORL systems.

Right to Object

You have the right to object to the processing of your personal data if the processing takes place on the ground of the legitimate interest of UEMS-ORL or on the ground of the public interest. We will stop processing unless we can prove that there are compelling legitimate grounds for the processing or for the exercise of legal claims.

Right to Withdraw Consent

For the processing of your personal data collected by UEMS-ORL with your consent, you can withdraw your consent at any time. For example, you can always unsubscribe from the newsletters. However, the withdrawal of your consent does not apply to processing previously carried out by UEMS-ORL.

Right to Restriction of Processing

In certain cases, the data subject is entitled to obtain the restriction of the processing of his or her personal data. We will continue to store your data, but we will restrict its use. We only have to grant these requests in specific cases as defined by law.

Right to Data Portability

The data subject has the right to receive the personal data concerning him or her, processed by UEMS-ORL, in a structured, commonly used and machine-readable format and/or to transmit those data to another controller.

Right to Lodge a Complaint

If, at any time, you believe that UEMS-ORL infringes your privacy, you have the right to lodge a complaint with the competent Supervisory Authority.

Disclosure to Third Parties

UEMS-ORL will refrain from disclosing or selling personal data of data subjects to third parties as well as publicly disclosing data subjects’ personal data, unless in the following specific cases:

Personal data can be shared with third party service providers to which UEMS-ORL outsourced certain processing activities. In any case, they are limited to processing your personal data in accordance with our instructions. UEMS-ORL will conclude data processing agreement with such processors so they are obliged to comply with all obligations required by the applicable data protection legislation.

Retention of your Personal Data

UEMS-ORL acknowledges the importance of the protection of personal data. We do not retain your personal data longer than strictly necessary for the realisation of the purposes for which we received the data, or for the execution of a contract or for fulfilling a legal obligation. The retention periods differ with regards to the type of processing activity and the purpose for which the personal data were collected.

The personal data that we collect on the basis of your consent will be kept by us for as long as your consent remains valid.

In all cases, personal data may be retained for a longer period if there is a legal or regulatory reason to do so, or for a shorter period if the data subject objects to the processing of his/her personal data and if there is no longer a legitimate reason to retain them.

We guarantee to only provide limited access to archived data and to remove or render anonymous your personal data if the retention period has passed.

Security and Confidentiality of Your Personal Data

UEMS-ORL has taken technical and organisational security measures to prevent the destruction, loss, falsification, alteration, unauthorized access or disclosure of your personal data to third parties and any other unauthorised processing of these data.

Contact Details

If you have comments, questions or concerns about any of the information in this Statement, or any other issues relating to the processing of your personal data by UEMS-ORL, please contact us via our website https://uemsorl.org/contact/

Changes to this Privacy Statement

We may amend or update this Privacy Statement from time to time to reflect changes in our practices with respect to the processing of your personal data, or changes in applicable law. We will be doing this by posting the updated version on this website. When we publish changes to our Privacy Statement, we will change the date and version number of the “last update” of our Privacy Statement. Significant changes will be reported on our homepage. Nevertheless, we encourage you to read our Privacy Statement periodically.

This version of the Privacy Statement is effective as of October 2024